Prepare for a useful requirements workshop

TVT practical guide · Content revised 8 October 2026. Checklist progress stays on this page and resets when it reloads. Copy or download it if you want to keep it.

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Invite the people who do and own the work

Include everyday users, the process owner and relevant technical support.
Name the person who can resolve priorities and approve scope.

Bring current examples

Use a typical completed form, report or anonymised case to explain the workflow.
List the most frequent exceptions and the impact of current problems.

Separate needs from proposed solutions

Describe the task and desired outcome before naming a tool or feature.
Agree must-have requirements and what can wait.

Make acceptance testable

For each key requirement, describe an action and an observable expected result.
Close with decisions, unresolved questions, owners and dates.

Workshop agenda builder

Turn your preparation into a working agenda.

Checked preparation items will be included automatically. Add any decision or topic that needs dedicated time.

Additional decisions or topics

Continue with preparation to a workshop enquiry

Put it to work.

Use these questions to prepare the information you already have and identify what needs discussion.

Time	Lead	Output
0–10 minutes	Process owner	Problem, objective and boundary
10–25 minutes	Everyday users	Current steps and exceptions
25–40 minutes	Facilitator and technical support	Requirements and constraints
40–50 minutes	Decision owner	Priorities and acceptance checks
50–60 minutes	Facilitator	Decisions, owners, dates and unresolved questions

Time

Lead

Output

0–10 minutes

Process owner

Problem, objective and boundary

10–25 minutes

Everyday users

Current steps and exceptions

25–40 minutes

Facilitator and technical support

Requirements and constraints

40–50 minutes

Decision owner

Priorities and acceptance checks

50–60 minutes

Facilitator

Decisions, owners, dates and unresolved questions